6 Tips and Tricks to Make the Most Out of the Mail App on Mac

Mail is one of the most powerful apps you can use on your Mac. This app can help you manage all your email accounts and messages with just a few clicks. Of course, you need to know how to use the app properly.


Keep reading to find out the best tips to make the most out of the Mail app on your Mac.


When you open the Mail app, you’ll see there are a bunch of useful buttons at the top of the window. This is the toolbar, and you can customize it however you want. All you need to do is follow these steps:

  1. Open the Mail app on your Mac.
  2. Click View at the top of your screen.
  3. Select Customize Toolbar.
  4. A new window will pop up. Drag any item you want from the new window to your toolbar. Likewise, you can drag any item outside your toolbar to remove it.
  5. Once the toolbar looks the way you like it, click Done in the bottom right.

And that’s it. If you don’t like how your new layout looks, you can always go back to the default toolbar by following the steps above and dragging the default toolbar located at the bottom of the window into your current toolbar.

2. Add a New Account

When you start using the Mail app, you’ll only have your Apple ID’s email address registered. However, you can add more accounts whenever you want. And they don’t have to be linked to your Apple ID; you can add any account from pretty much any email service provider. This is what you need to do:

  1. Open the Mail app.
  2. Click Mail in the top left corner of your screen.
  3. Go to Add account.
  4. Select the mail account provider and then click Continue.
  5. Log in using your email address.
  6. You’ll need to give your Mac access to your account. If you’re okay with that, click Allow.
  7. Select the apps you want to use with that account. You can choose to use Mail, Contacts, Calendars, and Notes. When you finish, click Done.

And that’s it. You can now access all your mail from any email address by selecting it from the app’s sidebar. If you can’t see the sidebar, click View > Show Sidebar. And if you don’t want an email address, you cna quickly log out of Mail on your Mac.

3. Choose Your Default Email Address

After you have added all your accounts to the Mail app, you’ll want to make sure you’re using the right one to send your emails. After all, you don’t want to send an important message to your boss with that embarrassing account you created during your teenage years.

Fortunately, Mail lets you set a default email address, so you don’t have to worry about what account you’re using. This is what you need to do.

  1. Open the Mail app.
  2. Click Mail in the top left corner of your screen.
  3. Select Preferences.
  4. Click the Composing tab at the top of the window.
  5. In the Addressing section, click the dropdown menu next to Send new messages from and select the email address you want.
  6. Once you’re done, you can close the window.

Now next time you compose a new message or scheduled an email on your Mac, the email address you selected will always be the one sending the message by default. You can use the same steps you change your address, or if you want to go back to choosing the correct email address manually, you can select Automatically select best account.

4. Synchronize Your Email

While the Mail app will try to show you all your mail as soon as you add your accounts, there’s the possibility that some emails are still missing. If that’s the case, you can synchronize your email manually like this:

  1. Open Mail.
  2. Click Mailbox at the top of your screen.
  3. Select Synchronize All Accounts.

And that’s it. Your Mac will take care of the rest, and you should then be able to see all your mail. If you want to synchronize a specific account, you can go to Mailbox > Synchronize and select the account you want.

5. Create Your Own Signature

If you want all the messages you send to look professional, you should consider adding a signature. Not only will it look better, but you won’t have to add your name at the end of every new message.

This is how you can create your own signature on Mac:

  1. Open Mail.
  2. Click Mail in the top left corner of your screen.
  3. Select Preferences.
  4. Click the Signature tab at the top of the window.
  5. On the left side of the window, choose the account you want.
  6. Click the “+” button near the bottom of the screen.
  7. Click Signature # to change the name of your signature.
  8. On the right side, enter the signature you want to use.
  9. Once you’re done, close the window.

Now, the next time you create a new message, your signature will automatically appear in your message. If you have more than one signature, you’ll be able to change it before you send the message by clicking the dropdown menu next to Signature. Make sure to give each signature a clear name, so you don’t mix them up.

If you want to delete any of your signatures, you just need to follow the steps above, select your signature, and click the “-” button near the bottom of the window. Then click OK to confirm.

6. Change How You Preview Your Mail

By default, you should see the first couple of lines of your mail. This can be pretty helpful if you want to know what the message is about without opening it. However, the preview takes more space, so you might not get to see as many messages.

Fortunately, you can customize the preview to see as many lines as you want. Here’s how:

  1. Open Mail.
  2. Click Mail in the top left corner of your screen.
  3. Go to Preferences.
  4. Select the Viewing tab at the top of the window.
  5. Click the dropdown menu next to List preview.
  6. Select the number of lines you want to preview. As you can probably tell, if you don’t want any preview, click None.
  7. Once you’re done, close the window.

Master the Mail App on Mac

These are just some of the best tips to start making the most out of the Mail app on your Mac. You can try any of these tips, and if you decide you don’t like them, you can always go back to your previous settings.

Once you start to master the Mail app, you can try playing around with other first-party apps on your Mac, like Notes.

Leave a Reply

Your email address will not be published. Required fields are marked *